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Planning Scheduling Analyst

Company: Alexandria Renew Enterprises
Location: Alexandria
Posted on: August 7, 2022

Job Description:

The Planning Scheduling Analyst is responsible for providing planning, scheduling, training, inspection (preventative maintenance) set-ups, equipment specification updates, data entry, parts/warehouse updates and the maintenance of records and files essential to analyzing and reporting of maintenance-related matters in our Computerized Maintenance Management System (CMMS) system. The primary role is to improve workforce productivity and work quality, training of CMMS system requirements, system set-ups and eliminating potential delays through the planning and coordination of personnel, parts and material, and equipment access.
Essential Duties & Responsibilities:
Screen and update mechanical and maintenance requests for completeness, accuracy, appropriate prioritization and necessity while working with the CMMS Data Analyst for best practice industry standards.
Capture all necessary parts and asset information for the Purchasing department to purchase items for warehouse and use.
Attend all mandatory safety, environmental and industry guidelines training.
Write work requests in accordance with company procedures and industry best practices and update for accuracy.
Review and upload all documents such as schedules, asset documentation, work orders, and staffing lists to identify personnel and materials requirements, and priorities.
Promote data driven asset decisions. Calculate figures such as required amounts of labor and materials, wages, and equipment rentals; and update templates on an ongoing basis.
Perform job site visits and promote employee training in order to assess completeness, accuracy, and conformance to standards and specifications for job planning. This includes communicating and the training of the appropriate personnel in best practice industry standards and CMMS procedures.
Prepare work plans and inspections to provide the appropriate level of detail, including detailed directions, sketches, impact on plant operations, skill levels for job, resource estimates, bill of materials, staff schedules and safety needs.
Maintain the work order backlog (e.g., unplanned, requiring engineering, awaiting materials, awaiting equipment access), including preparing reports and scheduling meetings to convey data compiled.
Maintain work history database, to include determining if a job has been performed previously and the nature of the reoccurrence and update database on an ongoing basis.
Make recommendations to repair, rebuild, or replace items, as appropriate using historical data to drive decisions.
Develop maintenance routes and inspections and initiate training activities to facilitate proper maintenance adherence.
Promote proper close-out mechanical and facility corrective maintenance work orders, ensuring that accurate data was gathered to build a valid history file to better maintenance activities.
Ensure that the responsible Maintenance Supervisor receives and understands the planning package for each scheduled job.
Confer with personnel, vendors, and customers to coordinate work activities, and provide detailed specifications and documentation to eliminate delays.
Inform Maintenance Supervisor of abnormal or critical situations and seek advice.
Provide recommendations for system improvement, to include providing feedback to Maintenance Supervisor and CMMS Data Analyst regarding actions to avoid repetitive repairs.
Create catalog items and maintain vendor resources appropriately within CMMS.
Write standard operating procedures and update routinely.
Perform long-range maintenance planning (e.g., preventive maintenance, planned equipment rebuilds).
Maintain equipment calibration schedule.
Monitor that internal and external compliance requirements have been met.
Actively promotes safe behaviors and health awareness at all times in the execution of daily tasks.
Performs other duties as assigned or required.
Qualification Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Key Competencies:
Drive - serving our city and our water world with our mastery and purpose of mission. Ability to be proactive; improve systems, procedures and policies.
Integrity and Ethics - always doing the right thing for our water, our community and AlexRenew.
Mutual Appreciation & Respect - recognize and value our individual talents and collective successes.
Initiative & Adaptability - provides service beyond required or expected effort; proactively originates action rather than only responding to suggestions & directions from others.
Problem Solving & Decision Making - displays ability to define a problem, develops workable and realistic alternatives, and selects appropriate alternative to resolve problem.
Job Knowledge & Continuous Cross-Functional Learning - Demonstrates a thorough understanding of the job processes & procedures. Stays aware of current developments & trends in all relevant technical/professional knowledge areas.
Communications: Effectively do detailed work in the form of written plans and communicate to team members, management, consultants, vendors, and others both verbally and in writing.
Education and/or Experience:
Planning and scheduling experience required.
An equivalent combination of education, relevant military and work experience or Bachelor's degree in Business Administration or Business Management required.
Eight (8) years of experience in water/wastewater plant activities desired.
Position requires good communication and interpersonal skills, including strong team building skills. Must be able to communicate effectively both in writing and orally.
Knowledge of the maintenance of equipment relating to physical, chemical, and biological wastewater treatment processes desired.
Computer proficiency in Microsoft Office suite, especially Excel at an intermediate or advanced level, industrial Computerized Maintenance Management System (CMMS) knowledge desired.
Ability to make decisions, train and solve problems, to include analyzing information and evaluating results to choose the best solution and solve problems.
Physical Demands:
The physical demands described here are representative of those that an employee may perform on an occasional to regular basis while performing functions of this job. Reasonable accommodations may be made to enable individuals to perform these functions. A detailed Physical Demands Analysis is available in Human Resources and a copy will be provided to all incumbents in this position. While performing the duties of the job, typical of office work, and include lifting to 10 pounds, and minimal pushing or pulling.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Environmental conditions necessitate following strict safety guidelines and use of Personal Protective Equipment. While performing the duties of this job, the employee performs work indoors in a climate-controlled environment, with outdoor trips between buildings and some outdoor work required. Some areas of the plant are hot and humid at times.
The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.


Keywords: Alexandria Renew Enterprises, Alexandria , Planning Scheduling Analyst, Professions , Alexandria, Virginia

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