Meetings Coordinator

Company: International Association of Chiefs of Police
Location: Alexandria
Posted on: June 23, 2022

Job Description:

Salary Range: $45,000 - $53,000 Cover Letter Required: Yes Type: Non-Profit 501(c)(3) Closing Date: Monday May 16, 2022 _________________________________________________________________________ Are you looking to make a difference? When you work for the International Association of Chiefs of Police (IACP), you don't just make a living, you make a difference by shaping the future of the policing profession. Is it easy? No. Is it worthwhile? Absolutely. The IACP is the world's largest and most influential professional association for police leaders. With more than 31,000 members in over 168 countries, the IACP is a recognized global leader in policing and is dedicated to enhancing the policing profession through new programmatic initiatives, advocacy, and excellent member services. As a leadership association, the IACP starts with our members' needs. We think strategically and assess constantly; cultivate good judgement and drive change. Your role as a Meetings Coordinator will help meet the above goals in a dynamic, thoughtful, and progressive environment. In this role, you are asked to provide meeting management support for up to three IACP mid-sized meetings, which includes, but is not limited to logistical support and on-site meeting management. This position sources and negotiates venue contracts for approximately 50 training programs, some of which are government grant funded. Job Responsibilities Serve as the point of contact to plan, arrange, and coordinate administrative, logistical, and support services for assigned IACP small/mid-size meetings Use IACP templates to create RFPs to source, analyze, and make meeting location recommendations for assigned events ensuring IACP standards are maintained Assist with contract negotiations to identify, obtain, and negotiate suitable pricing Work with internal teams and external vendors to coordinate logistical details of three annually occurring midsize meetings (300-1,000 attendees) to include but not limited to, speaker management, housing block, food and beverage, meeting room set-ups, audio visual, transportation, special events, on-site management, billing, etc. Build and maintain an event app for two midsize meetings Develop and manage project timelines and lead status meetings Complete weekly, monthly, and final status reports as required for small/mid-sized events Maintain and improve the IACP and conference brand. Consistently represent the IACP brand throughout all designated conferences Assist Conference Managers with IACP Annual Conference responsibilities Other duties as assigned Minimum Qualifications Bachelor's degree in a relevant field Two years of job-related experience Proficiency in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and other relevant business software Equivalent combinations of education and experience will be considered Required Knowledge, Skills and Abilities Solid analytical skills to include ability to troubleshoot problems from multiple perspectives Effective task prioritization and time management skills Solid writing, editing, and communication skills Effective collaboration and teamwork skills Attention to detail Preferred Qualifications Experience in a non-profit organization, association Familiarity with and understanding of federal grant requirements and compliance a plus Experience with, and ability to plan events and make logistical arrangements for individuals and groups Special Conditions and Work Environment Travel will be required 5-15% of the time throughout the year Work takes place primarily in an office environment Light lifting, bending, and reaching may be required Highlights of Employee Benefits Medical HMO: Free for Employee and Family (Local Employees) Vision: Free for Employee Dental: Offered at a reasonable rate for Employee and Family 403B: IACP Match - up to 6% - after one year of employment All interested candidates must submit a cover letter and resume. Cover letters must contain the name of the position being applied for as well as the requisition number. The IACP may consider applicants for positions other than those indicated. Please note that applications received without the requested information will not be forwarded for review. The IACP is an equal opportunity employer. Federal law prohibits discrimination in employment practices on the basis of race, color, religious affiliation, national origin, sex, age, or disability. No information requested on this application will be used for the purpose of excluding any applicant's consideration for employment because of his or her race, color, religion, national origin, sex, or disability. Public Health Compliance: IACP requires all employees, regardless of remote work status, to be vaccinated and boosted against COVID-19. As a prospective and/or new employee at the IACP, you will be required to comply with our vaccination policy, report your vaccination status, and provide proof of vaccination. Compliance with the policy does allow for exceptions, but those exceptions will only be granted in circumstances related to medical conditions or sincerely held religious beliefs. Bonus/Commission: No

Keywords: International Association of Chiefs of Police, Alexandria , Meetings Coordinator, Other , Alexandria, Virginia