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Executive Administrative Assistant

Company: HCA
Location: Fredericksburg
Posted on: June 10, 2021

Job Description:

SHIFT: No Weekends

SCHEDULE: Full-time

Healthcare Corporation of America (HCA) is a community of 94,000 Registered Nurses and 38,000 active physicians. We have over 1,900 facilities ranging from hospitals, freestanding ER's, ambulatory surgery centers, and urgent care clinics. Our facility based staff continues to raise the bar in patient care. Ten HCA hospitals have been named in IBM Watson Health's top 100 best-performing hospitals based on patient satisfaction and operational data.

Come join our family at Spotsylvania Regional Medical Center (SRMC), a 126-bed acute facility, located in the beautiful city of Fredericksburg, known for its charm, family owned shops, and local restaurants. SRMC is an HCA (Hospital Corporation of America) facility making it a very secure and reputable facility to work with. HCA is one of the largest healthcare systems throughout the U.S, where healthcare employment opportunities are endless!

Our patients are our priority, but so are you!

Not only do our patients come first, but our employees do too! We provide a total compensation package to make sure your needs are met. Choose the medical coverage package that best suits you. Look after your loved ones while still getting paid with our Paid Family Leave. Plan for your future with our matching 401k or opt-in for several other benefits including tuition assistance, student loan repayment, family and medical flex spending accounts, life insurance, dental and identity theft protection.

HCA is dedicated to the growth and development of our colleagues. We will provide you the tools and resources you need to succeed in our organization. We are currently looking for an ambitious Executive Administrative Assistant to help us reach our goals. Unlock your potential here


  • 1 Functions as Assistant to the Chief Executive Officer and Associate Administrators to include the coordination of schedules and arranging appointments as necessary.
  • 2 Coordinates activities for the Board of Trustees to include minutes, agendas and follow-up for JCAHO compliance; maintains all Board records and coordinates annual meeting.
  • 3 Responsible for setting up all Leadership meetings, informing all parties of the time and place for meeting and taking minutes. Attends other meetings to record minutes as requested.
  • 4 Responsible for setting up all Senior Leadership meetings and informing all parties of the time and place for meeting.
  • 5 Opens and sorts mail and point out items of importance to the CEO and Associate Administrator.
  • 6 Acts as liaison with attorneys, vendors, physicians, employees and patients and/or their families.
  • 7 Prepares personnel action request forms and maintains CONFIDENTIAL personnel files for corporate employees.
  • 8 Orders office supplies and maintains equipment in the office.
  • 9 Assists the Administrative Assistant in learning and performing her duties and provides supervision as necessary.
  • 10 Completes Physician payments and reimbursements
  • 11 Primary responsibility for contract maintenance including by not limited to contract assembly, vendor liaison and TractManager online contract maintenance.



Required - 3 years of progressively responsible experience as Secretary to CEO of an organization.

Preferred - 3 years of Executive Secretary experience in a healthcare institution.


Required - Graduation from an accredited Executive Secretarial/Business College with exposure to medical/legal terminology and proficiency in WordPerfect, stenography and transcription.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


Our Company's recruiters are here to help unlock the next possibility within your career and we take your candidate experience very seriously. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Gmail or Yahoo Mail. If you feel suspicious of a job posting or job-related email, let us know by clicking here.

For questions about your job application or this site please contact HCAhrAnswers at 1-844-422-5627 option 1.


Keywords: HCA, Alexandria , Executive Administrative Assistant, Other , Fredericksburg, Virginia

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