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Director, Procurement and General Services

Company: Alexandria City Public Schools
Location: Alexandria
Posted on: September 12, 2020

Job Description:

Director, Procurement and General Services Job Description:

Ensures compliance with federal and state procurement regulations and oversees all aspects of the procurement administration process from large multi-year construction contracts to small procurements including solicitation, evaluation, negotiation, and award. Supervises all activities and tasks of procurement office staff members and ensures Board policies are followed throughout the school division. Manages print/copy orders, mailroom, and courier services.


Education: Bachelor's degree in business administration, public policy, finance, law, construction management or other related field.

Experience: Minimum of 5 years of procurement and contracting work experience related to competitive sourcing using public funds, complex contractual arrangements, and public procurement law.


Virginia Contracting Officer (VCO), Certified public purchasing officer (CPPO) or certified professional contracts manager (CPCM).

Experience with Tyler MUNIS business system.

Working knowledge of the Virginia Public Procurement Act (VPPA).

Key Competencies:

Excellent technical skills using Microsoft Word, Excel, PowerPoint, and enterprise business systems to retrieve and analyze data; Ability to manage and train less experienced procurement professionals.

Ability to draft moderate to complex, non-routine contractual instruments and bid templates; Working to expert knowledge of policies and procedures applicable to public procurement law and regulations; coupled with ability to identify required improvement to established policies and to communicate procedures to others.

Strong to excellent analytical, leadership, presentation, communication, and negotiation skills with the ability to use independent judgment and creativity to resolve conflicts.

Must be detail-oriented and possess excellent writing, organization and multitasking skills with a demonstrated ability to prioritize and meet critical deadlines in a fast paced work environment.

Must have a high degree of initiative, discretion, integrity, and judgment.

Essential Functions:

Responsible for assigning and directing activities of purchasing professionals, providing oversight and technical direction for solicitations and responses for proposals, bids, and contract modifications; manages the daily operations for print/copy/mailroom services and textbook inventory.

Develops, maintains, and revises procurement, contract, and vendor policies, procedures, terms and conditions; Analyzes new law, regulations and contract trends for potential impact on ACPS objectives.

Assumes responsibility and oversees all purchases involving the use of Requests for Proposals (RFPs), Information for Bid (IFB), Invitation to Bid (ITB), and other competitive and sole sourcing procurements to accomplish ACPS goals and strategic priorities

Assists schools and departments with specification development and scopes of work for all procurement documents, obtains State approval where necessary, facilitates the pre-bid or proposal conferences, and serves on evaluation committees.

Ensures sufficient and appropriate funding is identified and encumbered for all purchases and the timely and prompt payment of vendors through effective collaboration with the budget office, accounts payable, and ACPS schools and departments.

Monitors procurement activity to evaluate vendor volume and compliance with public procurement regulations, guidelines, and industry best practices; communicates and advises on potential risks to reduce exposure to potential abuse or fraud.

Directs and oversee the day to day management of the Purchasing Card (P-Card) and credit card programs to include tracking and maintenance of cardholders during all phases of the P-Card life cycle from card application through card retirement.

Represents the purchasing department at various meetings with administration, employees, vendors, external agencies, professional organizations, and other groups. Develops and delivers speeches, presentations, and training as required.

Reviews, analyzes and approves all purchases where award is not made to the low bidder to ensure justification exists and policy is followed. Reviews, analyzes, researches and approves purchases of a non-competitive nature.

Resolves problems and protests concerning bid solicitations, contract awards or contract performance as the need arises. Addresses unauthorized purchases. Conveys decisions both verbally and in writing referencing law and policy.

Ensures compliance with federal legal and regulatory requirements, including anti-Kickback Act, Truth in Negotiations Act, Procurement Integrity Act, Davis-Bacon Act among others.

Writes and/or reviews language and submittals in contracts/agreements to ensure compliance with State law and ACPS policy, proposes alternate language, requests revisions, negotiates terms, executes final document or recommends execution.

Meets with or speaks to interested vendors concerning potential source for supply and Service; Develops and maintains an effective working relationship with vendors and serves as the liaison between suppliers and ACPS departments.


Criminal Justice Fingerprint/Background Clearance.

Tuberculosis Skin Test.

Keywords: Alexandria City Public Schools, Alexandria , Director, Procurement and General Services, Other , Alexandria, Virginia

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