Director, Procurement and General Services Job Description:
Ensures compliance with federal and state procurement
regulations and oversees all aspects of the procurement
administration process from large multi-year construction contracts
to small procurements including solicitation, evaluation,
negotiation, and award. Supervises all activities and tasks of
procurement office staff members and ensures Board policies are
followed throughout the school division. Manages print/copy orders,
mailroom, and courier services.
Education: Bachelor's degree in business administration, public
policy, finance, law, construction management or other related
Experience: Minimum of 5 years of procurement and contracting
work experience related to competitive sourcing using public funds,
complex contractual arrangements, and public procurement law.
Virginia Contracting Officer (VCO), Certified public purchasing
officer (CPPO) or certified professional contracts manager
Experience with Tyler MUNIS business system.
Working knowledge of the Virginia Public Procurement Act
Excellent technical skills using Microsoft Word, Excel,
PowerPoint, and enterprise business systems to retrieve and analyze
data; Ability to manage and train less experienced procurement
Ability to draft moderate to complex, non-routine contractual
instruments and bid templates; Working to expert knowledge of
policies and procedures applicable to public procurement law and
regulations; coupled with ability to identify required improvement
to established policies and to communicate procedures to
Strong to excellent analytical, leadership, presentation,
communication, and negotiation skills with the ability to use
independent judgment and creativity to resolve conflicts.
Must be detail-oriented and possess excellent writing,
organization and multitasking skills with a demonstrated ability to
prioritize and meet critical deadlines in a fast paced work
Must have a high degree of initiative, discretion, integrity,
Responsible for assigning and directing activities of purchasing
professionals, providing oversight and technical direction for
solicitations and responses for proposals, bids, and contract
modifications; manages the daily operations for print/copy/mailroom
services and textbook inventory.
Develops, maintains, and revises procurement, contract, and
vendor policies, procedures, terms and conditions; Analyzes new
law, regulations and contract trends for potential impact on ACPS
Assumes responsibility and oversees all purchases involving the
use of Requests for Proposals (RFPs), Information for Bid (IFB),
Invitation to Bid (ITB), and other competitive and sole sourcing
procurements to accomplish ACPS goals and strategic priorities
Assists schools and departments with specification development
and scopes of work for all procurement documents, obtains State
approval where necessary, facilitates the pre-bid or proposal
conferences, and serves on evaluation committees.
Ensures sufficient and appropriate funding is identified and
encumbered for all purchases and the timely and prompt payment of
vendors through effective collaboration with the budget office,
accounts payable, and ACPS schools and departments.
Monitors procurement activity to evaluate vendor volume and
compliance with public procurement regulations, guidelines, and
industry best practices; communicates and advises on potential
risks to reduce exposure to potential abuse or fraud.
Directs and oversee the day to day management of the Purchasing
Card (P-Card) and credit card programs to include tracking and
maintenance of cardholders during all phases of the P-Card life
cycle from card application through card retirement.
Represents the purchasing department at various meetings with
administration, employees, vendors, external agencies, professional
organizations, and other groups. Develops and delivers speeches,
presentations, and training as required.
Reviews, analyzes and approves all purchases where award is not
made to the low bidder to ensure justification exists and policy is
followed. Reviews, analyzes, researches and approves purchases of a
Resolves problems and protests concerning bid solicitations,
contract awards or contract performance as the need arises.
Addresses unauthorized purchases. Conveys decisions both verbally
and in writing referencing law and policy.
Ensures compliance with federal legal and regulatory
requirements, including anti-Kickback Act, Truth in Negotiations
Act, Procurement Integrity Act, Davis-Bacon Act among others.
Writes and/or reviews language and submittals in
contracts/agreements to ensure compliance with State law and ACPS
policy, proposes alternate language, requests revisions, negotiates
terms, executes final document or recommends execution.
Meets with or speaks to interested vendors concerning potential
source for supply and Service; Develops and maintains an effective
working relationship with vendors and serves as the liaison between
suppliers and ACPS departments.
Criminal Justice Fingerprint/Background Clearance.
Tuberculosis Skin Test.