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Supplier Network Administrator

Company: Custom Ink , LLC
Location: Alexandria
Posted on: January 15, 2022

Job Description:

How youll make a difference: We seek a friendly, detail-oriented individual to accurately and efficiently perform core administrative and support functions for our Supplier team. The goal of the Supplier Network Administrator is to ensure timely bill reconciliation and cost effective purchasing in order to maintain healthy and mutually beneficial relationships with our external business partners. You will report to the Supplier Manager and collaborate with the Supplier Coordinator and Finance & Legal Team.What youll do:

  • Monthly financial reconciliation of all Supplier bills (invoices and credits)
  • Daily EDI mapping and discrepancy resolution
  • Weekly price list retrieval, compilation and distribution
  • Prepare monthly financial reports
  • Trouble-shooting support for Logistics Team
  • Manage and track historical costsAs the Supplier Network Administrator you will be responsible for the timely and accurate monthly reconciliation of Supplier statements. You will need to ensure that all invoices and credits are properly matched and recorded as paid/received. This is a time sensitive responsibility and must be completed by the established monthly deadline. In addition, you will be expected to address all outstanding invoices and pursue all open credits. You will monitor the merchandise return process, and must ensure that aging credits are kept to a minimum. You will work with the Supplier Manager and Logistics team leaders to identify opportunities to improve the Return Authorization and Credit process and resolve outstanding items in a timely mannerYou will support the smooth and efficient flow of orders by assisting with trouble-shooting order processing and shipping issues. You will escalate these issues as needed to the Supplier Coordinator and collaborate with Logistics and Operational Technical teams to help minimize delays while maximizing savings.You will maintain and help improve essential documentation regarding product pricing and the Supplier Network. These materials empower team members to make well-informed decisions, help ensure the successful completion of orders while achieving targeted profitability. Materials include critical financial items such as weekly product pricing, and purchase/rebate tracking. Additionally you will be responsible for maintaining the Supplier database with accurate information about each supplier, including terms and policies as well as contact and warehouse information.How youll be measured:The key measures of success for this position will be:
    • Accuracy and timeliness of completed Supplier monthly statements
    • Percentage of open aging credits due from Suppliers
    • Quality, accuracy and timeliness of reports
    • Supplier accuracy with Custom InkWhat were looking for:This role involves working independently as well as with internal team members and external business partners to achieve our goal of customer satisfaction as well as being good business partners. Accordingly, the ideal candidate will be strong in the following areas:
      • Strong Accounts Payable experience preferred
      • Proficient with Excel (vlookups, pivot tables)
      • Exceptional attention to detail and ability to identify anomalies
      • Professionalism in communicating, negotiating and resolving problems with outside parties
      • Ability to work independently, prioritize tasks and meet established deadlines
      • Positive, results-oriented attitudeTo be truly successful in our fast paced, customer focused environment you must bring an enthusiasm for treating others as you would want to be treated, a strong sense of individual responsibility and an intense desire to help Custom Ink progress toward our next-stage goals through innovation.Please submit a letter of interest with your application.CustomInk, LLC (""Custom Ink"") is an Equal Opportunity Employer. We celebrate diversity in all forms and are committed to maintaining a discrimination-free workplace that treats applicants and employees with dignity and respect. Our employment process is conducted without regard to race, color, religion, nationality or ethnic background, sex, pregnancy, sexual orientation, gender identity or expression, age, disability, protected veteran status, genetic information, or other attributes protected by state, federal, and local law.Custom Ink uses E-Verify to confirm the employment eligibility of all new team members. To learn more about E-Verify, including your rights and responsibilities, please click here.Read about our commitment to the safety of our team members during COVID-19 here.

Keywords: Custom Ink , LLC, Alexandria , Supplier Network Administrator, IT / Software / Systems , Alexandria, Virginia

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