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Human Resources Accounting Assistant

Company: Villagio Hospitality Group
Location: Manassas
Posted on: June 25, 2022

Job Description:

Accounting/HR Administrative AssistantJob Summary -Under general supervision, the Accounting/HR Administrative Assistant is responsible for assisting with the daily accounting and human resources needs of the organization. These include, but are not limited to bank deposits, assisting with payroll processing using the ADP Workforce Now, and assisting with benefits administration. This position reports to the Accounting Manager and the Human Resource Manager. - -Duties and Responsibilities -Accounting -

  • Process vendor payments weekly, ensuring timely and accurate payment of vendor invoices
  • Handle vendor communications, resolve any billing disputes
  • Audit incoming invoices and other payment requests for appropriate coding and authorizations, routing as appropriate
  • Review credit card expense reports and petty cash replenishments requests for accuracy and completeness
  • Assist with preparation of annual 1099's
  • Maintain vendor files, including contracts for services and paid items
  • Prepare invoices as needed
  • Make bank runs
  • Generate internal and external reports from accounting systems as needed
  • Assist in resolving discrepancies -Accounting/HR - Payroll
    • As needed, act as backup for processing bi-weekly payroll using ADP's Workforce Now solution. -
    • Review timesheets, ADP preprocessing payroll reports
    • Assist in reconciliation of all benefit deduction statements with payroll reporting -
    • Assist in Reconciliation of monthly benefits bills with HR and payroll
    • Assist with ensuring accuracy of Time and Attendance data and various accruals.
    • Assist with ensuring compliance with IRS and other governmental laws and regulations. -HR
      • Prepare offer and new hire documents
      • Respond to employment verifications
      • Respond to earnings verification/ audit requests
      • Data collection, preparation of employee census information for compliance reports
      • Assist in benefits administration, including processing new hires, terminations and employee changes -
      • Assist in scheduling interviews for job applicants -Knowledge, Skills, and Abilities -
        • Basic understanding of GAAP and IRS regulations
        • Extremely detail oriented and organized and able to work independently and accurately under general supervision
        • Technology and accounting systems savvy
        • Ability and desire to translate financial concepts to individuals at all levels throughout the -
        • organization
        • Excellent verbal and written communication skills -
        • Ability to work under pressure in a fast-paced environment, able to respond to changing priorities -
        • Able to respond effectively to telephone and in-person inquiries
        • Knowledge of basic Microsoft Office programs requiredEducation and Experience -
          • BA in finance, accounting, or related field or an equivalent combination of training and experience
          • At least two years experience in accounting, including accounts payable and payroll processing
          • Experience using ADP Workforce Now or equivalent
          • Experience with Compeat or equivalent

Keywords: Villagio Hospitality Group, Alexandria , Human Resources Accounting Assistant, Human Resources , Manassas, Virginia

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