Events Manager
Company: American Society of Travel Advisors
Location: Falls Church
Posted on: April 20, 2024
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Job Description:
ASTA is looking for an Event Manager to join our growing events
team. This role is responsible for supporting ASTA throughout the
year (both domestically and internationally). The ideal candidate
will be detail-oriented, forward-thinking, and aware of all aspects
of each event from conception to execution. They will work with
several departments within ASTA and vendors to ensure deadlines are
met and events are executed successfully.
The goal for this role is to support our Director of Events and
ensure ASTA's events are well organized and profitable.
This unique position requires an equally unique personality with an
entrepreneurial spirit and a sense of ownership while also
maintaining a----"team-player" attitude. This person should be
curious, a self-starter, have a positive outlook, and pay strong
attention to details.----
This full-time position reports to the Director of Events. The
company is based in Alexandria, VA, but this position is open to
remote and hybrid employment.
Responsibilities:
--- Own and manage various critical aspects of ASTA events; room
blocks, room sets, menus & BEOs, AV, and agenda updates
--- Work across departments to ensure that details are collected
and organized to support their events
--- Fulfill event contracts and serve as the onsite point of
contact when necessary: transportation, AV, security, trade show
contractor, DMC, hotel, convention center, catering, temporary
personnel, entertainment, etc
--- Recommend onsite personnel plans to the Director of Events
based on our contracted event elements & execution needs
--- Assist the Business Development team with sponsored event
items, including research, pricing, and ordering
--- Work closely with the ASTA Board of Directors: pre-event
communication, travel, and board activities
--- Provide direction and strategy to the Events and Marketing team
as needed; event websites, event prep, attendee communications,
etc.
--- Understand eShow's registration capacities as tech support for
our team during preplanning and onsite
--- Manage the ASTA Swag Shop: ordering, budget, and onsite
execution
--- Research and recommend local vendors for offsite events
--- Lead pre-planning calls with vendors you are managing for each
event
--- Develop an understanding of industry best practices and execute
strategies to continuously improve and streamline our processes
Qualifications:
Requirements
--- Bachelor's degree required
--- 4-5+ years in Event Management
--- Excellent verbal and written communication skills; exceptional
organizational skills
--- Customer or member service experience required
--- Ability to manage multiple priorities and deadlines
simultaneously required
--- Always coming up with new ideas and better ways to do
things
--- Able to take direction but also give direction as needed
--- You are a self-starter: when you see a need, you address it
With a solution
--- Establish reoccurring deadlines and habits with other staff
members to ensure consistency and time management
Bonus Skills
--- Proficient in eShow Registration platform
--- Sales/marketing/hospitality experience
--- Knowledge of the iMIS database system
--- Self-sufficient in Excel
--- Understanding of Microsoft Teams and Task Planner
About Company:
ASTA (The American Society of Travel Advisors) and its members
represent 80 percent of all travel sold in the United States
through the travel agency distribution channel. It is a leading
global advocate for travel advisors, the travel industry, and the
traveling public. ASTA's history of travel industry advocacy traces
back to its founding in 1931 with its mission to facilitate the
business of selling travel through effective representation, shared
knowledge, and the enhancement of professionalism.
Keywords: American Society of Travel Advisors, Alexandria , Events Manager, Executive , Falls Church, Virginia
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