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Temporary Exhibits & Sponsorships Manager

Company: American Association of Airport Executives
Location: Alexandria
Posted on: November 20, 2020

Job Description:

The American Association of Airport Executives (AAAE) is looking for a temporary Exhibits and Sponsorships Manager to oversee logistics and customer service for exhibits and sponsorships at the AAAE Annual Conference & Exposition with 300+ companies, as well as 400+ exhibits for five additional large meetings and numerous smaller meetings each year. The Manager assists the Vice President in selling exhibits and sponsorships; manages logistics for virtual exhibits, virtual sponsorships and digital advertising; and oversees customer service for Airport Magazine.

Primary duties and responsibilities:

Once an exhibit or sponsorship is sold, the manager serves as the primary customer service contact, sending confirmations to sponsoring and exhibiting companies and ensuring the company is aware of all policies, next steps, has paid for the sponsorship and/or exhibit and registered all booth personnel and sponsor complimentary registrations
Processes contracts, creates sales invoices, and generates sales reports
Updates the trade show floor layout using a2z software for the annual conference and creates, maintains, and updates exhibit floor plans for assigned meetings
Serves as liaison with the general service contractor for the annual conference and other larger meetings
Maintains, updates, and performs quality control reviews on the sponsorship and exhibit portions of the meetings' websites, ensuring accuracy of logos, company information, and overall information
Sets up and manages the Annual Conference Exhibitor Portal each year ensuring exhibitors complete all exhibit-related tasks on time
Responsible for keeping exhibitors and sponsors on track to meet various deadlines associated with each conference
Manages exhibitor and sponsor registration in advance and onsite at annual trade show and other large meetings as assigned
Responsible for acquiring company logos and images for use in directories, presentations, signs, and show art
Creates exhibitor and sponsor directories for conference and meeting programs
Responsible for sourcing and ordering tangible sponsorship items
Responsible for keeping budgets updated
Interfaces regularly with AAAE corporate members and prospective members by addressing inquiries and requests
Assists with AAAE corporate partner plans and enters sales orders in iMIS
Manages the customer service for Airport Magazine, including sending art to publisher, invoicing and creating the advertisers' index
Places and maintains all online ads
Assists exhibitors in creating their virtual booth, including uploading all content and reviewing the booth with exhibitors before going live
Responsible for training exhibitors on how to successfully navigate a virtual conference
Performs other related duties and assignments as required

AA/EOE PandoLogic.Category: Marketing & Biz Dev, Keywords: Sponsorship Manager

Keywords: American Association of Airport Executives, Alexandria , Temporary Exhibits & Sponsorships Manager, Executive , Alexandria, Virginia

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