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Publications Coordinator

Company: Institute for Defense Analyses
Location: Alexandria
Posted on: August 5, 2022

Job Description:

Overview:This position provides publications support in a professional environment to the Operational Evaluation Division (OED).Under minimal supervision, the OED Publications Coordinator is responsible for the final curation, distribution, and archiving of formal Division publications.This position's responsibilities include providing assistance, advice, and guidance to Division research and support staffs, adjuncts, and consultants on the proper format of IDA formal publications as well as other administrative tasks that support the preparation of division memoranda, reports, and briefings created by the research staff.These activities require extensive use of software including word processing, graphics, and spreadsheet tools, as well as interfacing with IDA's internal publications workflow management tools and publications database systems.Responsibilities:Use Microsoft Office, Adobe Acrobat, collaborative Web-based tools such as SharePoint, and other computer software to produce manuscripts, papers, briefings, memos, charts, and graphs from handwritten and electronic versions. Use manual and electronic means to edit and format text, illustrations, and tables in accordance with prescribed editorial and proofreading conventions.Work closely with IDA's Editorial team and serve as final check on style, format, spelling, syntax, punctuation, and consistency.Work closely with authors, editors, project leaders, and management to ensure conformity of formal publications to IDA, DoD, and other sponsors' publication standards. Gather information for and prepare various administrative memos, lists, and forms that accompany publications through the stages of production. Ensure that classified and special handling material is marked as described in the Industrial Security Manual (ISM) and is stored and handled according to IDA policy. Maintain accurate status listing of publications in production, whether in draft, review, editorial, reproduction, or other stages. Electronically distribute finalized products to IDA sponsors, including senior level officials in the Department of Defense and Department of Homeland Security.Maintain accurate and up to date contact lists for all recipients of IDA publications and products.Provide information required to enter publications into IDA Library. Prepare draft version of front and back covers, title page, preface, table of contents, abbreviations list, and references as required. Review publication content for compliance with IDA and other prescribed editorial standards to ensure the highest possible quality. Coordinate and serve as liaison with staff in Corporate Communications Group and the Copy Center for the production of publications and other products, including graphs, charts, illustrations, briefings, draft and final covers, and CDs. Create and manipulate PDF files of publications for printing and archiving. Provide guidance to administrative support and other staff members in use of IDA format templates and advise them about production procedures for IDA formal publications. Provide guidance to new staff members on applicable procedures for security markings and publication classification.Maintain division databases of formal and informal task deliverables as needed. Provides training to Division personnel on document processing processes and procedures.Qualifications:BS/BA degree in English, Journalism or closely related discipline. 5 years of relevant work experience in a technology or business environment.Possess excellent written and oral communications skills, editorial discernment. Strong organizational skills and attention to detail with the ability to prioritize many complex concurrent tasks. Demonstrated proficiency with Microsoft Office applications. Ability to handle proprietary or sensitive information, exercise appropriate discretion, judgment and initiative in completing assignments. Interact and communicate with all levels of personnel. Quickly gain familiarity with IDA Security Practices and Procedures Manual and the Industrial Security Manual (ISM).Successful completion of a background check is required.

Keywords: Institute for Defense Analyses, Alexandria , Publications Coordinator, Advertising , Alexandria, Virginia

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