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Administrative Assistant 3

Company: Louisiana Department of State Civil Service
Location: Alexandria
Posted on: May 26, 2023

Job Description:

Administrative Assistant 3
Print (
Administrative Assistant 3
$1,886.00 - $3,702.00 Monthly
Alexandria, LA
Job Type
Job Number
Opening Date
Closing Date
5/23/2023 11:59 PM Central

  • Description

  • Benefits

    Supplemental Information
    Applicants must apply here:
    Applicants must have Civil Service test scores for8500-Office Support Examin order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.
    Applicantswithout current test scores can apply to take the test here ( .
    To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

    • Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

      For further information about this vacancy contact:
      June Guillory
      Haley Fontenot
      Two years of experience in which clerical work was a major duty.
      Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
      Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
      College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
      Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
      Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
      Job Concepts
      Function of Work:
      To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual,
      To provide highly-skilled keyboarding support in the transcribing and recording of information.
      Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
      Level of Work:
      Supervision Received:
      General from a professional, supervisor or manager.
      Supervision Exercised:
      May supervise 1-2 lower-level personnel.
      Location of Work:
      May be used by all state agencies.
      Job Distinctions:
      Differs from Administrative Assistant 2 by the presence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.
      Differs from Administrative Assistant 4 by the absence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.
      Examples of Work
      Responds to requests for information; may require interpretation of department rules and regulations.
      Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.
      Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
      Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
      Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
      May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.
      Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.
      Types materials that involve knowledge of special terminology.
      Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.
      Proofs typing results for typographical errors, spelling, punctuation and format accuracy.
      Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.
      Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
      As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
      Insurance Coverage More information can be found at
      Holidays and Leave - State employees receive the following paid holidays each year:

      • New Year's Day

      • Martin Luther King, Jr. Day,

      • Mardi Gras,

      • Good Friday,

      • Memorial Day,

      • Independence Day,

      • Labor Day,

      • Veteran's Day,

      • Thanksgiving Day and Christmas Day.

        ***** Additional holidays may be proclaimed by the Governor
        State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
        Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

        • Louisiana State Employees Retirement System ( LASERS has provided this video ( to give you more detailed information about their system

        • Teacher's Retirement System of Louisiana (,

        • Louisiana School Employees Retirement System (, among others

          State of Louisiana
          For agency contact information, please refer to
          the supplemental information above.
          Louisiana State Civil Service, Louisiana, 70802
          (866) 783-5462

          Please verify your email addressVerify Email

Keywords: Louisiana Department of State Civil Service, Alexandria , Administrative Assistant 3, Administration, Clerical , Alexandria, Virginia

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