Administrative Assistant 3
Company: Louisiana Department of State Civil Service
Location: Alexandria
Posted on: May 26, 2023
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Job Description:
Administrative Assistant 3
Print
(https://www.governmentjobs.com/careers/louisiana/jobs/newprint/2855340)
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Administrative Assistant 3
Salary
$1,886.00 - $3,702.00 Monthly
Location
Alexandria, LA
Job Type
Classified
Job Number
130848
Department
LSU-Alexandria
Opening Date
05/18/2023
Closing Date
5/23/2023 11:59 PM Central
Description
Benefits
Supplemental Information
Applicants must apply
here:https://lsu.wd1.myworkdayjobs.com/LSU/job/LSU---Alexandria/Administrative-Assistant-3_R00081254-1
-AND-
Applicants must have Civil Service test scores for8500-Office
Support Examin order to be considered for this vacancy unless
exempted by Civil Service rule or policy. If you do not have a
score prior to applying to this posting, it may result in your
application not being considered.
Applicantswithout current test scores can apply to take the test
here
(https://www.governmentjobs.com/careers/louisiana/jobs/712927/8500-ose-office-support-exam)
.
To apply for this vacancy, click on the "Apply" link above and
complete an electronic application, which can be used for this
vacancy as well as future job opportunities. Applicants are
responsible for checking the status of their application to
determine where they are in the recruitment process. Further status
message information is located under the Information section of the
Current Job Opportunities page.
For further information about this vacancy contact:
June Guillory
juneg@lsua.edu
or
Haley Fontenot
hfontenot@lsua.edu
Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience in which clerical work was a major
duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business
school or technical institute will substitute for the required
experience on the basis of six months of training for six months of
experience for a maximum of one year of the required
experience.
Completion of a business or clerical-related curriculum in a
business school or technical institute will substitute for a
maximum of one year of the required experience.
College training will substitute for the required experience on the
basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion
will only be credited in six month increments. Similarly, college
training will only be credited in 15 semester hour increments.
NOTE:
Any college hours or degree must be from a school accredited by one
of the following regional accrediting bodies: the Middle States
Commission on Higher Education; the New England Commission of
Higher Education; the Higher Learning Commission; the Northwest
Commission on Colleges and Universities; the Southern Association
of Colleges and Schools; and the Western Association of Schools and
Colleges.
Job Concepts
Function of Work:
To provide secretarial support for a professional, supervisor or
manager, and in some cases, subordinate staff of that
individual,
OR
To provide highly-skilled keyboarding support in the transcribing
and recording of information.
Employees perform duties independently and exercise a high degree
of independent judgment and initiative in determining the
approach/action to take in non-routine situations.
Level of Work:
Advanced.
Supervision Received:
General from a professional, supervisor or manager.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 2 by the presence of
responsibility for serving as secretarial support to a mid-level
manager or performing advanced keyboarding duties.
Differs from Administrative Assistant 4 by the absence of
responsibility for serving as secretarial support to a high-level
manager or low- to mid-level administrator.
Examples of Work
SECRETARIAL
Responds to requests for information; may require interpretation of
department rules and regulations.
Independently composes and types correspondence for signature of
supervisor regarding administrative matters, office policies, or
programs.
Compiles and types special reports by selecting relevant
information from a variety of sources such as reports, documents,
correspondence, electronic files, etc.
Organizes and maintains files and reference manuals/materials;
ensures confidentiality of information, as necessary.
Prepares materials needed for meetings, such as agendas, handouts,
binders, etc.
May perform administrative functions such as payroll preparation,
travel reports, supply requisitions, etc.
KEYBOARDING
Sets up and types a wide variety of correspondence, reports,
tables, records, case histories, hearings, etc. from rough draft,
dictation, dictating machine or instructions.
Types materials that involve knowledge of special terminology.
Attends meetings and transcribes minutes; may serve as hearings
reporter by recording verbatim testimony and transcribing into
prescribed format.
Proofs typing results for typographical errors, spelling,
punctuation and format accuracy.
Establishes and maintains electronic files for identifying,
recording and classifying stored data; extracts, assembles and
merges stored information to create new documents.
Louisiana State Government represents a wide variety of career
options and offers an outstanding opportunity tomake a
differencethrough public service. With an array of career
opportunities in every major metropolitan center and in many rural
areas, state employment provides an outstanding option to begin or
continue your career.
As a state employee, you will earn competitive pay, choose from a
variety of benefits, and have access to a great professional
development program:
Insurance Coverage More information can be found at
https://info.groupbenefits.org/
Holidays and Leave - State employees receive the following paid
holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated
and saved for future use. Your accrual rate increases as your years
of service increase.
Retirement - State of Louisiana employees are eligible to
participate in various retirement systems (based on the type of
appointment and agency for which an employee works). These
retirement systems provide retirement allowances and other benefits
for state officers and employees and their beneficiaries. State
retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org).
LASERS has provided this video
(https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4)
to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among
others
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
Please verify your email addressVerify Email
Keywords: Louisiana Department of State Civil Service, Alexandria , Administrative Assistant 3, Administration, Clerical , Alexandria, Virginia
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