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Administrative Assistant

Company: Careerbuilder-US
Location: Manassas
Posted on: January 26, 2023

Job Description:

Talascend is currently seeking an Administrative Assistant for a contract opportunity in Manassas,VASUMMARY:4/10 Shift - Monday through Thursday 7AM - 5:30PM with some flexibility.This position will require the contractor to be on site 30% - 50% of the time.RESPONSIBILITIES:Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member.Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.REQUIREMENTS:Administrative Assistant with 5+ years' experience2 - 4 years experience with MS Outlook, Word, Excel & PowerPointPossess excellent interpersonal skills, both oral and written communication skills; with the ability to work well with all levels of internal and external management and staff members. Strong Organizational Skills. Promotes and demonstrates a high level of professionalism.Perform normal office functions such as setting up and maintaining files; maintain and de-conflict calendars; provide phone coverage; interview callers and make proper referrals; arrange meetings, conferences, and associated catering, receiving referring and answering mail, coordination and ordering of office supplies, coordination and requests for office equipment, department office space and providing network access, phones.Uses standard desktop software. Experienced in Microsoft Office Suite (Outlook, Word, Excel, Power Point) with advanced level of competency. Possess working knowledge of SharePoint, Box, Skype/Zoom, Slack or other team collaboration tools: and Internet research skills.Supporting customer relations and interfacing including customer visits and meetings, setup of meetings, and coordination of visit requests Performs travel bookings for staff and support leadership in travel expense reporting, arranging travel plans for assigned group, preparing expense reports,Provide support for business operations including coordinate, compile and prepare internal business reviews, documentation and reports; compile and edit weekly and monthly status reports.Self-starter with strong initiative.Order/Maintain Office supply Inventory.Successful candidate must be detail oriented, able to multi-task and drive closure in a dynamic and fast-moving team environment. Determines priorities of non-routine situations and will participate and lead miscellaneous projects or initiatives as needed, including providing support to the department staff. The candidate must be professional, reliable, and flexible.PREFERRED:Experience as an Administrative Assistant within multi-manager officePDN-97fd1837-36e1-4180-9679-45cfb9a76133SDL2017

Keywords: Careerbuilder-US, Alexandria , Administrative Assistant, Administration, Clerical , Manassas, Virginia

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