Company: Bowhead / UIC Technical Services
Location: Patuxent River
Posted on: August 5, 2022
ADMINISTRATIVE ASSISTANT (PMA-22-1104-F)
Bowhead is actively recruiting for a detail oriented Administrative
Assistant to support the Navy and Marine Corps Small Tactical
Unmanned Aircraft Systems Program Office, PMA-263.
--- Provide onsite administrative support to the program office in
office five days per week.
--- Answer telephones and manage calendars for the Program Manager
(PM) and Principal
Deputy Program Manager (PDPM) on a daily basis during core
--- Coordinate and schedule conference rooms and meet-me-lines for
--- Set-up and maintain master program office files, both paper and
electronic, for all
incoming and outgoing correspondence.
--- Maintain action item tracking log.
--- Prepare correspondence, Naval messages, forms, and
presentations in the appropriate
formats using computer based applications, such as Adobe Acrobat,
Microsoft (MS) Word,
Command electronic mail, MS Excel, MS PowerPoint, and Naval message
Maintain tracking log such as correspondence.
--- Track mandatory training and acquisition certifications for
program office team members.
--- Provide travel management services including processing visit
requests, country clearance
requests for customers attending meetings within the Continental
Continental United States (CONUS/OCONUS) and for incoming visitors;
orders, authorizations, and vouchers in Defense Travel System
--- Process applications for passports, visas, Isolated Personnel
Reports (ISOPREPS), address.
--- Make arrangements for parking, shuttle, and seat reservations
for program office
personnel at the Naval Air Systems Command (NAVAIR) Washington
Liaison Office (WLO)
and other off-site venues.
--- Manage office supply inventory and compile supply orders which
shall be forwarded to
designated Government personnel for further processing.
--- Distribute mail and provide classified mail receipt, logging,
--- Create and maintain new personnel check-in and departure
checklist and prepare check
in/check out packages and schedule.
--- Provide conference room support including supporting the set
audiovisuals, Video Tele-Conferencing (VTC) and teleconferencing;
and Defense Connect
Online (DCO) meetings setup.
In accordance with Executive Order 14042: Ensuring Adequate COVID
Safety Protocols for Federal Contractors, candidates should be
aware that they may be required to have received or be willing to
receive the COVID-19 vaccine by date of hire.
Education and Experience Requirements:
--- BA/BS degree (May substitute 6 years' applicable work
experience for degree)
--- 1-3 years relevant experience in an DoD office environment
--- Intermediate to advanced level skills in Microsoft Office
software suite - Word, Excel,
--- Knowledge of SharePoint and Microsoft TEAMS preferred.
--- Ability to communicate effectively with all in the
--- Must be detailed oriented and organized.
SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain security
clearance at the Secret level. US Citizenship is a requirement for
Secret clearance at this location.
Applicants may be subject to a pre-employment drug & alcohol
screening and/or random drug screen, and must follow UIC's Non-DOT
Drug & Alcohol Testing Program requirements. If the position
requires, an applicant must pass a pre-employment criminal
background history check. All post-secondary education listed on
the applicant's resume/application may be subject to
Where driving may be required or where a rental car must be
obtained for business travel purposes, applicants must have a valid
driver license for this position and will be subject to
verification. In addition, the applicant must pass an in-house,
online, driving course to be authorized to drive for company
UIC is an equal opportunity employer. We evaluate qualified
applicants without regard to race, age, color, religion, sex,
sexual orientation, gender identity, national origin, disability,
veteran status, and other protected characteristics EOE/AA/M/F/D/V.
In furtherance, pursuant to The Alaska Native Claims Settlement Act
43 U.S.C. Sec. 1601 et seq., and federal contractual requirements,
UIC and its subsidiaries may legally grant certain preference in
employment opportunities to UIC Shareholders and their Descendants,
based on the provisions contained within The Alaska Native Claims
All candidates must apply online at www.uicalaska.com, and submit a
completed application for all positions they wish to be considered.
Once the employment application has been completed and submitted,
any changes to the application after submission may not be
reviewed. Please contact a UIC HR Recruiter if you have made a
significant change to your application. In accordance with the
Americans with Disabilities Act of 1990 (ADA), persons unable to
complete an online application should contact UIC Human Resources
for assistance (https://uicalaska.com/careers/recruitment/).
UIC Government Services (UICGS / Bowhead) provides innovative
business solutions to federal and commercial customers in the areas
of engineering, maintenance services, information technology,
program support, logistics/base support, and procurement.
Collectively, the fast-growing Bowhead Family of Companies offers a
breadth of services which are performed with a focus on quality
results. Headquartered in Springfield, VA, we are a fast-growing,
multi-million-dollar corporation recognized as one of the top 25
8(a) companies for government contracting. Bowhead offers
competitive benefits including medical, dental, vision, life
insurance, accidental death and dismemberment, short/long-term
disability, and 401(k) retirement plans as well as a paid time off
programs for eligible full-time employees. Eligible part-time
employees are able to participate in the 401(k) retirement plans
and state or contract required paid time off programs.
Link to Apply:
Keywords: Bowhead / UIC Technical Services, Alexandria , Administrative Assistant, Administration, Clerical , Patuxent River, Virginia
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