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Administrative Assistant

Company: Bowhead / UIC Technical Services
Location: Patuxent River
Posted on: August 5, 2022

Job Description:


Bowhead is actively recruiting for a detail oriented Administrative Assistant to support the Navy and Marine Corps Small Tactical Unmanned Aircraft Systems Program Office, PMA-263.

Tasking includes:
--- Provide onsite administrative support to the program office in office five days per week.
--- Answer telephones and manage calendars for the Program Manager (PM) and Principal
Deputy Program Manager (PDPM) on a daily basis during core hours.
--- Coordinate and schedule conference rooms and meet-me-lines for program office
--- Set-up and maintain master program office files, both paper and electronic, for all
incoming and outgoing correspondence.
--- Maintain action item tracking log.
--- Prepare correspondence, Naval messages, forms, and presentations in the appropriate
formats using computer based applications, such as Adobe Acrobat, Microsoft (MS) Word,
Command electronic mail, MS Excel, MS PowerPoint, and Naval message software.
Maintain tracking log such as correspondence.
--- Track mandatory training and acquisition certifications for program office team members.
--- Provide travel management services including processing visit requests, country clearance
requests for customers attending meetings within the Continental United States/Outside
Continental United States (CONUS/OCONUS) and for incoming visitors; preparing travel
orders, authorizations, and vouchers in Defense Travel System (DTS).
--- Process applications for passports, visas, Isolated Personnel Reports (ISOPREPS), address.
--- Make arrangements for parking, shuttle, and seat reservations for program office
personnel at the Naval Air Systems Command (NAVAIR) Washington Liaison Office (WLO)
and other off-site venues.
--- Manage office supply inventory and compile supply orders which shall be forwarded to
designated Government personnel for further processing.
--- Distribute mail and provide classified mail receipt, logging, and retrieval.
--- Create and maintain new personnel check-in and departure checklist and prepare check
in/check out packages and schedule.
--- Provide conference room support including supporting the set up/operation of
audiovisuals, Video Tele-Conferencing (VTC) and teleconferencing; and Defense Connect
Online (DCO) meetings setup.

In accordance with Executive Order 14042: Ensuring Adequate COVID Safety Protocols for Federal Contractors, candidates should be aware that they may be required to have received or be willing to receive the COVID-19 vaccine by date of hire.

Education and Experience Requirements:
--- BA/BS degree (May substitute 6 years' applicable work experience for degree)
--- 1-3 years relevant experience in an DoD office environment
--- Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel,
Outlook, PowerPoint
--- Knowledge of SharePoint and Microsoft TEAMS preferred.
--- Ability to communicate effectively with all in the workforce.
--- Must be detailed oriented and organized.

SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.

Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC's Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant's resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act.

All candidates must apply online at, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar corporation recognized as one of the top 25 8(a) companies for government contracting. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

Link to Apply:*8D932A5F5CCC51BC


Keywords: Bowhead / UIC Technical Services, Alexandria , Administrative Assistant, Administration, Clerical , Patuxent River, Virginia

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