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Department Secretary

Company: MedStar Health
Location: Leonardtown
Posted on: November 22, 2021

Job Description:

  • About MedStar St. Mary's Hospital
    Nestled in the waterside community of Leonardtown, Maryland, MedStar St. Mary's Hospital is a full-service hospital, delivering state-of-the-art emergency, acute inpatient and outpatient care. With innovative technology and a dedication to excellence, our staff is committed to providing you and your family quality medical care with a compassionate touch. Whether you receive medical care, utilize rehabilitative therapy or participate in a community screening, MedStar St. Mary's Hospital places a priority on delivering a positive healthcare experience
  • Job Summary
    • Performs secretarial duties including transcription; types correspondence, reports, memoranda, special projects, technical papers and related material for departmental staff as requested. Organizes major meetings, submits time and attendance records, and maintains vacation schedules.
    • Minimum Qualifications
      • Minimum Qualifications
        • High school diploma or equivalent.
        • Typing speed of minimum 45 WPM is required.
        • Minimum score of 60% on Microsoft Word and Excel skills testing.
        • Knowledge of record keeping, filing techniques and effective telephone skills is required.
        • Preferred Qualifications
          • Associates degree in related field preferred.
          • Microsoft Access and Power Point is preferred.
          • Experience in a healthcare setting is preferred.
          • Knowledge of medical terminology preferred.
          • Two (2) years clerical experience preferred.
          • Department Specific Qualifications
          • Primary Duties and Responsibilities
            • Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards and safety standards. Complies with governmental and accreditation regulations.
            • Communicates clearly with all customers and co-workers utilizing excellent customer service skills (including face to face and telephone and providing accurate and timely information to customers on department activities.
            • Maintains department specific statistics and databases.
            • Types, photocopies, and files various documents including letters, memos, meeting minutes, mailing lists, and forms.
            • Takes minutes, prepares agendas and schedules all staff meetings.
            • Coordinates meetings and course schedules including room bookings, invitations via Lotus Notes, catering, reminder notices, and handout preparation.
            • Supports the department director by making decisions with authorized scope or directing decisions to the department director or designee. Provides support and coordination for special projects as needed.
            • Maintains calendar for Department director and department specific functions.
            • Processes invoices for submission to accounts payable.
            • Performs other related duties as assigned.

Keywords: MedStar Health, Alexandria , Department Secretary, Administration, Clerical , Leonardtown, Virginia

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