Staff Accountant
Company: American Psychiatric Association
Location: Washington
Posted on: April 24, 2024
Job Description:
Job DetailsJob Location American Psychiatric Association HQ -
Washington, DCPosition Type Full-TimeEducation Level 4 Year Degree
-Travel Percentage less than 10%Job Shift DayJob Category
AccountingDescription POSITION SUMMARY
The Staff Accountant I perform a variety of accounting activities
related to receivables; compiles, computes, and records
transactions into the organization's financial accounting system;
and checks transactions to locate and resolve discrepancies.
DUTIES & RESPONSIBILITIES
- Responsible for account reconciliations including maintenance
of schedule of balances for assigned balance sheet accounts and
coordinating with budget managers on discrepancies
- Responsible for preparing, reviewing, and submitting journal
entries within our accounting system
- Responsible for daily review and reconciliation of 3 bank
accounts
- Maintains a list of outstanding checks and coordinates with
vendors and appropriate APA staff to resolve issues for appropriate
resolution within state and federal rules and regulations
- Advises APA staff and responds to internal and external queries
through policy interpretation
- Record funds received/owed by wire, ACH, credit card and check
daily within subledger and general ledger system
- Reconciles the investment accounts monthly and
quarterly
- Processes payroll biweekly, audits timesheets for completion
and accuracy from staff, submits journal entry, prepares reports in
system for staff
- Works closely with the Senior Grants Accounting Manager on
labor allocations for Indirect Cost (IDC) and Grant
Reporting
- Responsible for merchant accounts and loans journal
entries
- Assists in preparing audit schedules in support of the annual
financial statement audit
- Provides support to the Meetings and Finance Department during
our Annual Meeting
- Aids in the development of new policies and procedures
- Backup for AP specialist and other duties as assigned
COMPETENCIES
The Staff Accountant's performance on these duties and
responsibilities will be measured using the following
competencies:
SCOPE & IMPACT
- Performs more complex administrative or operational processes
for Finance department to maintain Intacct, Paycom and other
accounting systems
- Contributes knowledge and skills to the day-to-day activities
of Finance and HR, in reconciliations, processing payroll and
investments
- Provides suggestions and recommendations that improve processes
and increase efficiency
- Demonstrates proficiency in the use of accounting
systems
- Success is frequently measured by completing a small to medium
set of tasks and demonstrating defined individual and group work
environment behaviors
COMPLEXITY, PROBLEM SOLVING & DECISION-MAKING
- Work is primarily routine as methods and procedures are
well-defined, but offers opportunity for being able to problem
solve and work with supervisor to be more effective with accounting
issues
- Propose plans to manage direct responsibilities and assist with
other aspects of the Finance department more effectively
- Develops short-term plans/priorities for meeting individual
goals
- Identifies problems and issues. Implements known solutions with
management approval
- Recognizes out-of-scope problems and escalates them to the
appropriate level
RELATIONSHIP MANAGEMENT & AUTHORITY
- Relationships primarily center on collaborative work efforts
within Finance and all APA's departments
- Relationships may include significant face-to-face interactions
with members, customers, and vendors
- Accurately differentiates and prioritizes information and/or
issues and determines who needs to be consulted or kept
informed
- Uses tact and discretion to obtain cooperation and
understanding on routine and non-routine matters
ORGANIZATIONAL KNOWLEDGE
- Demonstrates a general understanding of the Staff Accountant I
relationships and responsibilities within the Finance
department
- Demonstrates general knowledge of policies, procedures, and
terminology of the Finance department
SUPERVISION
- No direct management or supervisor duties
Qualifications REQUIRED SKILLS, EXPERIENCE, AND QUALIFICATIONS
- BA/BS or least 2-3 years of relevant job experience
- Minimum 2- 5 years of experience within accounts payable and
receivable, preferably within non-profits or an
association
- Must exercise independent judgement in the processing and
resolution of routine accounts payable matters
- Knowledge and understanding of Payroll
- Demonstrate and utilize a working knowledge of applicable laws
and regulations
EOE, including disability/vets
Salary-$28.35-$32.76/hour
Keywords: American Psychiatric Association, Alexandria , Staff Accountant, Accounting, Auditing , Washington, Virginia
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